Instructions
You are the event manager of LeadForward 2026, a university youth leadership fair with 300 expected participants. You will go through the planning, pre-event, and execution stages. Sudden incidents will appear. Your task is to make decisions and determine whether the event should proceed, be adjusted, postponed, or canceled.
This is an individual asynchronous simulation. Complete all stages and submit:
- A screenshot of your final results page
- Your downloaded decision log file
At the end, include your AI disclosure.
Initial Scenario
- Event: LeadForward 2026 Youth Leadership Fair
- Expected participants: 300
- Venue: University function hall
- Date: Tomorrow, 9:00 AM to 4:00 PM
- Program: Registration, opening, keynote, sponsor booths, lunch, breakout sessions, closing
- Resources: Fixed budget, student volunteers, partner suppliers, invited speaker, campus security
Stage 1: Planning
Drag items from each item bank into the answer boxes. One item per box.
1. Drag your top 3 event priorities
Item Bank
Participant safety
Continuity of program
Clear communication
Sponsor satisfaction
Budget control
On-time schedule
Volunteer coordination
Audience engagement
Priority 1
Priority 2
Priority 3
2. Drag your top 3 risks before the event starts
Item Bank
Weather disruption
Supplier delay
Technical failure
Speaker cancellation
Low volunteer turnout
Power interruption
Transportation delays
Low participant attendance
Risk 1
Risk 2
Risk 3
3. Drag your contingency actions in the order you would implement them
Item Bank
Assess the situation immediately
Coordinate with the core team
Communicate with participants and stakeholders
Activate backup suppliers or alternatives
Adjust the program schedule
Review safety risks
Decide whether to continue, postpone, or cancel
Document the incident and response
Step 1
Step 2
Step 3
Step 4